New Posting - Greater Toronto Airports Authority

Corporate Programs, Events Specialist
Greater Toronto Airports Authority 

 - Toronto, ON
Full-time, Permanent

Reporting to the Manager, Corporate Programs, this position is responsible for the event management and delivery of best-in-class corporate, community and employee events at the airport. Collaborating with internal and external stakeholders, you will help to identify unique opportunities to deliver against business objectives while carefully tracking budgets and results. In short, you understand what’s required to develop a plan from concept through to activation. Job Description Provide event management and logistics expertise to internal and external client groups to develop event programming that promotes the Toronto Pearson brand and supports strategic objectives Responsible for the planning and execution of airport events – inaugurals, new route celebrations and other airport partner events Build and maintain airline/airport partnerships and provide support for same Act as a project manager and work with internal clients to understand their objectives and requirements and then prepare and present event programming themes, concepts, budgets, critical paths, regular status updates, detailed plan of event and evaluation report following event Manage events throughout all the stages (idea recommendation, planning) execution and on-site event management. Conduct site visits for offsite events, based on Manager’s approval Manage the relationship with internal and external stakeholders and, on behalf of the client, manage all vendors/suppliers throughout the planning and execution of the event Develop job assignments and schedules for event staff/volunteers Lead volunteer recruitment and provide leadership, guidance, feedback, measurement and recognition to volunteers. Responsible for coordinating with Corporate Risk, emergency planning, security and parking and delivering a Master Plan of Operations for events to be referenced by stakeholders throughout the planning and execution Effectively negotiate price and terms with vendors and contractors Provide event logistics support for executive team and board of directors at internal and external events and meetings Provide input to the communications team on all the development of a communication plan for events, including pre-event and on-site communications with key stakeholders, web/digital content and promotional materials, and establish communication protocols and operating procedures with event committees, subcontractors, agency staff and volunteers Develop and deliver presentations, memos, briefing materials, and other materials in support of Corporate Programs Act as an ambassador for the Corporate Programs activities Job Requirements Qualifications: Must have a post-secondary diploma or degree Minimum 3-5 years’ experience in event management, advertising, marketing and public relations Minimum 3-5 years ‘experience planning corporate, community and employee events in complex and multi-stakeholder environment Must have experience and knowledge on standards of protocol with dignitaries, government officials and ceremonial guidelines Excellent project management skills, including proven ability to manage multiple concurrent projects with focused attention to detail Certified Meeting Professional (CMP) designation an asset Must be able to obtain AVOP within 6 months of commencing in role Must be able to obtain and retain a Transportation Security Clearance Knowledge, Skills and Abilities: Minimum 3-5 years of experience in planning, leading and executing corporate, community and employee events Excellent writing, editing and communication skills. Experience in budgeting, cost management and event tracking Leadership skills and volunteer management. Strong project management skills with an ability to respond to urgent requests in a high degree of attention to detail. Self-motivated and directed person, requiring minimal supervision for successful assignment completion. Listening and persuasion skills Know and apply best practices in the design and execution of events. Ability to evaluate objective of each event including community fundraising events in order to design program expansion with the goal of increasing or diversifying revenue potential and understanding opportunities to add value Demonstrated understanding of event fundamentals, channels, strategies and tactics. Responsible for event program enhancements; researching industry best practices in event management; recommending policies/protocols for management review and approval. Demonstrated ability to identify trends and research new revenue generating opportunities, including fundraising initiatives, for management approval through the development of detailed discussion papers and business cases Demonstrated ability to write professional businesses cases and briefs For further information, or to apply, please click here